San Antonio Campus >Academics >Refunds

Refunds

A $10 administrative fee is assessed for each course dropped. After the first scheduled meeting of the class, special course fees are not subject to reductions, and are due in full upon withdrawal. A refund is the amount credited back to the student account and does not necessarily denote a disbursement to the student. Audit courses, those courses enrolled in on a not for credit basis, are not eligible for reduced charges when the course is dropped, and tuition will be due in full. See academic catalog for more information.

Students receiving any type of financial assistance such as Pell grants and loans should check with the Financial Aid Office to fully understand the effects of dropping a course. When a student changes the enrollment status by dropping a course, a decrease in the number of hours and/or courses enrolled in could adversely affect financial assistance.

Special procedures pertain to any student dropping a course due to medical or military TDY reasons.

Students may drop a class through the seventh week of the term and still receive a grade of W. Students dropping a class in the eighth or ninth week of the term will receive a grade of WP or WF. Students may not drop a class during the tenth or eleventh week. Please refer to the refund policy in the academic catalog regarding dropping a class.

 

TUITION

 Applicable refunds as of the date of submission of an official withdrawal form are as follows:

100 % of tuition previously charged to the student account for a course will be refunded when a student drops the course:

*Prior to 1st class meeting

 75% of tuition previously charged to the student account for a course will be refunded when a student drops the course:

*1-4 days after 1st class meeting for terms 10 weeks in length

25% of tuition previously charged to the student account for a course will be refunded when a student drops the course:

*5-12 days after 1st class meeting for terms 10 weeks in length

0% of tuition previously charged to the student account for a course will be refunded when a student drops the course:

*13 days and up after 1st class meeting for terms 10 weeks in length

A $10.00 administrative fee will be charged for processing each course dropped.

 

Medical Exigency Withdrawal - A student who, during an academic term, has a serious illness or suffers an injury that requires the student to miss 25% or more of the term (defined as three class meetings) may elect to apply for a medical exigency withdrawal from the university. Medical exigency withdrawals are intended for illness and treatment beyond a student's control and are not applicable when a student chooses to have elective or optional medical treatment. The application must be supported by a doctor's statement which verifies the student's inability to attend class for a specific period of time due to the illness or injury treated. (The student should submit this statement at the time of the drop). If the application is approved, all tuition previously charged to the student account will be refunded. Likewise, all financial aid previously disbursed to the student account and any subsequent disbursals of credit to the student must be refunded. The student is advised to discuss the financial ramifications of a medical exigency withdrawal with the coordinator of student accounts or with the center director or designated staff, before electing to make application. A $10 per class fee will be charged for processing the withdrawal and the date of last attendance must be recorded at the time of official withdrawal.

 

Military TDY (Temporary Duty Assignments Necessitating Withdrawal) - A student who, during an academic term, receives a non-requested military TDY, that requires the student to miss 25% or more of the term (defined as three class meetings) may elect to apply for a military TDY withdrawal from the university. Generally, the withdrawal must be for all classes in which the student is enrolled and the student may not elect to drop some classes and maintain enrollment in others and qualify for the Military TDY withdrawal refund. However, pursuant to center director discretion, enrollment in classes adaptable to later completion or in classes not dependent on location (i.e. Internet classes) may be maintained.  Additionally, the student may not request the TDY assignment and qualify for the Military TDY withdrawal refund. The application must be supported by a military document (copy of orders) which verifies the student's inability to attend class for a specific period of time due to the non-requested temporary duty assignment. (The student should submit these orders at the time of the drop). If the application is approved, tuition due from the military tuition assistance program is still payable. However, the percentage of tuition due from the student will be refunded to the student account. Federal financial aid previously disbursed to the student account and any subsequent disbursals of credit to the student may need to be refunded as required by the federal program. The student is advised to discuss the financial ramifications of a military TDY withdrawal with the coordinator of student accounts or with the center director or designated staff, before electing to make application.  No fee is charged for processing an approved military TDY withdrawal, however, the date of last attendance must be recorded at the time of official withdrawal.

Audits - Tuition for classes enrolled in as an "audit" will not be reduced for withdrawal and will be due in full.

Other programs - Certain federal, state, and private educational benefits programs require proceeds to be assessed according to a pro rata policy which is based on the last day of attendance or on other policy. Students participating in these programs will be subject to policy as prescribed by the program.

Scholarship or financial assistance is not disbursed if a student withdraws before the end of the registration period.

  

Last Updated 03/19/2013 04:47 PM